Over the years we’ve helped a large number of customers choose the right software solution for their business. So we know a thing or two about selecting new accounting software and we’re pretty good at helping you figure out what you need too.
Needs Assessment and Priorities
Develop a list of must have features and like to have features. A software partner should be able to help you narrow this down and prioritize the features absolutely vital to your business’s success. Ask for a needs assessment from your vendor to help you assemble and organize your list.
Of course there will always be a week or two for a learning curve, but whichever software you end up with needs to be easy for you to use or you’ll days will soon become nightmares.
I’m not just talking about a pretty interface either. Are reports simple to run? How many steps does it take to enter a deposit? Can you run bank reconciliations while managing other tasks? Are there too many features you don’t use that makes the software tough to manage?
If you run a distribution company, you more than likely need a solution with features specific to your business (like advanced inventory management and reports necessary for you to run an efficient business). If you’re in manufacturing, look for a solution with control and tracking of assembly jobs.
Industry Requirements and Regulations
If you’re looking at software that claims to be made “just for your industry,” make sure it’s up to speed on all industry regulations. For instance, if you take credit card payments, you need to make sure the software is PCI compliant.
Make sure your existing set-up (current hardware, network, any software that should integrate with your accounting solution, etc.) is current enough to be able to handle your new software requirements. Or, if it doesn’t, make sure you have the budget necessary to cover the improvements to your system.
Most solutions list all the system requirements on their website or on the product box, but any software partner or vendor should be able to also help you determine if everything will work happily together.
Do you need access to features on the road? Do you need to be able to view inventory from your iPad? Make sure your solution works where you do.
Check to make sure the software manufacturer is financially sound and committed to its product. You don’t want to be left without program support next year and have to start all over again.