Using the Built-In and Advanced Security Controls Within Sage 50 Quantum
There are several standard features in Quantum that keep your business running securely: automatic data backup, account reconciliation, and system alerts (e.g., letting you know when credit or purchase limits are reached).
However, there are a few other features you might not be using.
We all want to trust our employees, but we still need to take precaution to protect the business. Sage 50 has a built-in audit trail that will generate logs of transaction history to allow you to see when a person enters, edits, or removes data. If you find mistakes, you’ll know to provide additional employee direction; if you find fraudulent activity, well… you can take appropriate action.
You can further limit risk by creating user profiles to allow access only to specific areas in Quantum. You can create that for each individual employee, right down to the screen level if you need to. Or if you have a lot of employees, create role-based profiles to save time. Either way, select from over 100 specific areas to give add, edit, view-only or no-access rights. It doesn’t take long to set up. To get there, go to System -> Set Up Security Now.
The internal accounting review feature searches the company data for potential mistakes and fraudulent activity for you. There are multiple system checks available and if any trouble is spotted, a comprehensive report is generated to help you to take appropriate next steps. To use this feature, go to System, in the Data Integrity section find Internal Accounting Review and click on Run Report.
With security features built into Sage 50 Quantum you can sleep better at night because you’re taking care of business. Plus, you know the business is secure with built-in security checks, comprehensive audit trails, module- or screen-level security and role-based security controls.